Effective date: 27th July 2026
Bajaj Auto Foundation (“BAF,” “we,” “our,” “us”), the corporate social responsibility arm of the Bajaj Auto Group companies, is committed to safeguarding the privacy and protecting the Personal Information of all individuals who interact with Rupa Rahul Bajaj Scholarship (RRBSWE) website, BAF Platforms, or participate in our programmes. This includes visitors, applicants, beneficiaries, partners, volunteers, vendors, implementing agencies, and any other stakeholders who engage with us through our digital or offline channels.
We follow the principles of privacy-by-default, transparency, fairness, accountability, and compliance with applicable laws in India governing the collection, use, storage, disclosure, and processing of Personal Information. We design our processes, platforms, and programme systems to minimise data collection, limit use to legitimate programme purposes, and protect information through appropriate organisational and technical safeguards.
You can access our website by clicking the link here: https://ruparahulbajajscholarship.bajajauto.co.in. By accessing our website, using any BAF Platform, interacting with our Services, or submitting Personal Information to us in any manner, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and processing of your information as described herein. If you do not agree with the practices described in this Privacy Policy, you should refrain from using the Site or providing any Personal Information.
This Privacy Policy should be read together with the Terms & Conditions governing use of the Site and RRBSWE Platform.
This Privacy Policy (“Policy”) applies to the collection, use, storage, disclosure, and processing of Personal Information obtained through Rupa Rahul Bajaj Scholarship (“RRBSWE”) website, any BAF-owned or BAF-managed digital platform, and all associated online interfaces that link to or reference this Policy (collectively, the “Site”). This includes, without limitation:
This Policy applies to all individuals who access, visit, use, or interact with the Site or any aspect of the Services, including but not limited to:
This Policy does not apply to third-party websites, applications, platforms, or services (“Third-Party Sites”) that may be linked from, integrated with, or accessible through the Site. BAF does not control, endorse, or assume responsibility for the privacy practices, content, or policies of such Third-Party Sites. Users are encouraged to carefully review the privacy notices and terms applicable to any Third-Party Site they choose to access.
For clarity, BAF Platforms are not considered Third-Party Sites, and this Policy continues to apply to Personal Information collected or processed through all BAF-owned and BAF-managed platforms.
BAF may collect different categories of Personal Information from and about you when you access the Site, use any BAF Platform, engage with our Services, or participate in our Programmes. This information may be collected directly from you, automatically through your use of the Site, or from authorised third-party sources, as described below.
We may collect Personal Information that you voluntarily provide when interacting with the Site or BAF Platforms, submitting applications or forms, communicating with us, or participating in our Programmes. This may include additional information such as disability-related information, socio-economic or community-based classification, income-related details, and other vulnerability or eligibility indicators that may be required under RRBSWE or for compliance with BRSR or other reporting obligations. Such Personal Information may include, without limitation:
| No. | Category of Information Collected | Information Collected | Purpose of Collection & Processing |
|---|---|---|---|
| 1 | Registration & Account Information | Name, mobile number, email address, password, login credentials, OTP verification details | To create and manage the applicant account, authenticate identity, enable secure login, recover passwords, communicate with applicants and maintain account security. |
| 2 | Personal Information | Name, date of birth, gender, parent/guardian details, category, disability details (where voluntarily provided), parental status | To establish applicant identity, assess eligibility, administer the scholarship programme, provide necessary accommodations (where applicable), and maintain programme records. |
| 3 | Contact & Address Information | Permanent address, city, district, state, PIN code, parent/guardian contact details | To communicate with applicants, verify residence, facilitate verification activities and maintain accurate records. |
| 4 | Educational Information | Class X & XII academic details, institution details, programme of study, semester, academic year, stream, graduation year, marks, grades, entrance examination details, enrolment number | To determine eligibility, evaluate applications, verify academic credentials, shortlist applicants, administer scholarships and monitor academic progress for renewal. |
| 5 | Family & Financial Information | Parent/guardian details, occupation, annual family income, fee details, hostel fee, mess fee and other financial information | To assess financial eligibility, determine scholarship requirements, evaluate criteria and administer scholarship benefits. |
| 6 | Supporting Documents | Photograph, identity proof, address proof, income certificate, academic mark sheets, admission letter, entrance examination scorecard, fee receipts, bank account documents and any other supporting documents | To verify the authenticity of information provided, complete due diligence, comply with programme requirements, process scholarship disbursement and prevent fraud. |
| 7 | Banking & Payment Information | Account holder name, account number, IFSC code, branch details, payment acknowledgements | To process scholarship payments, maintain financial records, comply with audit requirements and resolve payment-related issues. |
| 8 | Statements, Declarations & Consents | Statement of Purpose, declarations, consent forms, e-signatures, scholarship acceptance forms, acknowledgements | To record applicant declarations, obtain legally valid consent, administer the scholarship programme and maintain compliance records. |
| 9 | Programme Communications | Emails, WhatsApp communications, portal notifications, helpdesk interactions, scholarship status updates, responses to queries, feedback submitted by applicants or scholars | To communicate programme updates, provide application status, resolve applicant queries, administer the scholarship programme, improve applicant experience and maintain programme records. |
When you access, use, or interact with the Site or any BAF Platform, we may automatically collect certain information through cookies, server logs, web beacons, analytics tools, and similar technologies. Such automatically collected information may include, without limitation:
This information is collected to:
For additional details on cookies and tracking technologies, please refer to our Cookies and Similar Technologies section.
We may receive certain categories of Personal Information about you from authorised third-party sources, where permitted by Applicable Law and necessary for delivering our Programmes, operating our Services, or verifying information you have submitted. Such third-party sources may include, without limitation:
Any Personal Information received from such third-party sources will be processed by BAF in accordance with this Privacy Policy, contractual assurances in place with such partners, and Applicable Law governing transparency, purpose limitation, data minimisation, and security.
For clarity, where third parties collect Personal Information on behalf of BAF or for BAF Programmes, such collection is deemed to be undertaken under BAF’s direction, and BAF remains responsible for ensuring compliance with Applicable Law for such processing.
However, BAF is not responsible for the privacy practices or data-collection methods of third parties that collect Personal Information independently for their own purposes and relies on such third parties to have the authority to share such information with us.
BAF undertakes various forms of processing of Personal Information—in accordance with Applicable Law and the purposes described below—to administer Programmes, operate Services, and fulfil its CSR objectives.
BAF may use the Personal Information collected—whether provided directly by you, collected automatically through your use of the Site or BAF Platforms, or obtained lawfully from authorised third-party sources—for one or more of the following purposes:
We use Personal Information to administer, deliver, and support our Programmes and Services, including to:
We use Personal Information to communicate with you and enable meaningful engagement, including to:
We use Personal Information and automatically collected data to operate, secure, and improve the Site, BAF Platforms, and Services, including to:
We use Personal Information to meet monitoring, evaluation, learning, and reporting obligations, including to:
We use Personal Information to support operational and administrative needs, including to:
We use Personal Information to protect users, systems, Programmes, and organisational operations, including to:
BAF does not sell or rent Personal Information under any circumstances. Personal Information is used strictly for the purposes described in this Policy and in alignment with BAF’s CSR objectives, Programme requirements, and lawful obligations.
BAF processes Personal Information only where such processing is lawful, fair, and necessary, and in accordance with Applicable Law in India. Depending on the nature of the interaction, Programme, or Service, the processing of your Personal Information is carried out on one or more of the following legal bases.
The applicable legal basis for processing may vary depending on the nature of the Personal Information, the context of collection, and the specific Programme or Service involved.
BAF may process Personal Information based on your explicit or implicit consent, as applicable, including where you:
Where processing is based on consent, you may withdraw your consent at any time in accordance with the procedures described in this Privacy Policy. Withdrawal of consent will apply prospectively and will not affect the lawfulness of processing carried out prior to such withdrawal, nor processing required for compliance with legal obligations, Programme records, or reporting requirements.
Upon withdrawal of consent, BAF will cease processing your Personal Information for the purposes for which consent was withdrawn, unless such processing is required under Applicable Law or is necessary for Programme records, audit, dispute resolution, fraud prevention, or compliance obligations.
Where applicable, identifiable Personal Information will be securely deleted, anonymised, or de-identified in accordance with this Privacy Policy. Aggregated or anonymised information that does not directly or indirectly identify an individual may continue to be retained and used, including for analytics, reporting, system performance monitoring, and Programme improvement purposes.
Further details regarding retention and deletion practices are set out in the Clause 9 – Data Retention section of this Privacy Policy.
BAF may process Personal Information to the extent such processing is allowed under applicable data protection laws.
BAF does not sell or rent Personal Information under any circumstances.
We may share, disclose, or make available Personal Information only where such sharing is necessary, lawful, and proportionate to the purposes described in this Privacy Policy and in accordance with Applicable Law. Any sharing or disclosure is subject to appropriate contractual, technical, and organisational safeguards.
We may share Personal Information with trusted third-party entities that provide services to or act on behalf of BAF in connection with the operation of the Site, BAF Platforms, or delivery of Programmes and Services. Such entities may include, without limitation:
Where third parties process Personal Information on behalf of BAF, such processing is undertaken under BAF’s direction and control. These entities are required to:
We may disclose Personal Information to government authorities, regulators, courts, law-enforcement agencies, or other third parties where such disclosure is necessary to:
We may disclose Personal Information where reasonably necessary to:
In the event of any internal restructuring, reorganisation, merger, amalgamation, asset transfer, or other organisational or administrative transition involving BAF, Personal Information may be shared with relevant internal or external entities, provided that:
BAF does not sell, rent, trade, or commercially exploit Personal Information, and does not permit its service providers or partners to do so.
This Privacy Policy applies solely to the collection, use, storage, disclosure, and processing of Personal Information through Rupa Rahul Bajaj Scholarship (“RRBSWE”) website, BAF Platforms, and Services that are operated by or on behalf of BAF and that expressly reference or incorporate this Privacy Policy.
This Privacy Policy does not apply to websites, applications, platforms, digital services, or offerings that are operated by third parties or individuals, even where such third-party services:
BAF does not control, endorse, supervise, or assume responsibility for the privacy practices, content, data-collection methods, cookies, tracking technologies, advertising practices, or information-handling activities of such third parties. Any Personal Information collected by those third parties is governed by their respective privacy policies and terms, and not by this Privacy Policy.
This Privacy Policy also does not govern the information practices of organisations or entities that advertise, promote, partner with, or otherwise reference BAF or its Programmes through their own websites, platforms, or applications, where such services are independently operated.
Users are encouraged to carefully review the privacy policies and terms of use of any third-party website, application, or service before providing Personal Information or engaging with such platforms.
The Site and BAF Platforms may use cookies and similar technologies to support functionality, enhance user experience, analyse usage, and improve the delivery of our Services. Cookies are small data files stored on your device when you visit a website or interact with online platforms.
BAF may use the following categories of cookies and similar technologies:
Where feasible, analytics data collected through such technologies is aggregated or anonymised and does not directly identify individual users.
Temporary cache data is used solely to improve performance, reduce load times, and support efficient operation of the Site and BAF Platforms, and does not directly identify individual users.
Cookies and similar technologies are used to:
In some cases, cookies or similar technologies may be placed by third-party service providers engaged by BAF (such as analytics or hosting providers) to support Site functionality, analytics, or infrastructure services. Such third-party technologies are used only in accordance with BAF’s instructions and Applicable Law.
BAF does not control cookies or tracking technologies deployed by independent third-party websites or services that are not operated by or on behalf of BAF. The use of such technologies is governed by the privacy policies of those third parties, and not by this Privacy Policy.
You may manage or disable cookies through your browser settings or device controls. Most browsers allow you to refuse or delete cookies, or to be notified when cookies are being placed. Please note that disabling certain cookies may affect the functionality or availability of parts of the Site or BAF Platforms.
Further details regarding the specific cookies used and available controls may be provided through cookie banners, preference tools, or related notices on the Site.
For more detailed information about the cookies and similar technologies used on the Site and BAF Platforms, including their categories, purposes, and retention periods, please refer to our Cookies Policy, which forms part of this Privacy Policy and is available on the Site.
Where required under Applicable Law, BAF will obtain your consent for the use of non-essential cookies and similar technologies. By continuing to use the Site or BAF Platforms, subject to applicable consent mechanisms, you acknowledge the use of cookies and similar technologies as described in this Policy.
BAF takes the security of Personal Information seriously and implements reasonable administrative, technical, and organisational safeguards to protect Personal Information against unauthorised access, disclosure, alteration, loss, or destruction. These measures are designed taking into account the nature of the Personal Information processed, the purposes of processing, and the risks involved.
The safeguards implemented by BAF may include, without limitation:
BAF applies security safeguards to Personal Information processed through the Site, BAF Platforms, and Programme-related systems, including during collection, storage, access, transmission, and deletion. Where Personal Information is processed by partners or service providers acting on behalf of BAF, such processing is subject to contractual obligations requiring confidentiality, security controls, and compliance with Applicable Law.
While BAF endeavours to use reasonable and appropriate security measures, no method of transmission over the internet or method of electronic storage is entirely secure. Accordingly, BAF cannot guarantee absolute security of Personal Information.
Users are encouraged to take reasonable steps to protect their own information, including safeguarding login credentials (where applicable) and using secure devices and networks when accessing the Site or BAF Platforms.
In the event of a suspected or confirmed personal data breach, BAF will take reasonable steps to assess, contain, and mitigate the impact of the incident, and will implement corrective measures as necessary. Where required under Applicable Law, BAF will notify affected individuals and relevant authorities in accordance with statutory obligations.
BAF retains Personal Information only for as long as necessary to fulfil the purposes for which it was collected and processed, as described in this Privacy Policy, and to comply with Applicable Law, contractual obligations, and legitimate organisational requirements.
Retention periods may vary depending on the nature of the Personal Information, the context of collection, the specific Programme or Service involved, and applicable legal or reporting requirements.
Personal Information may be retained for durations necessary to:
Certain categories of Personal Information may be retained for longer periods where retention is required or permitted under Applicable Law, including to:
Where processing of Personal Information is based on consent and such consent is withdrawn, BAF will cease further processing of the affected Personal Information for the purposes for which consent was withdrawn, unless retention or continued processing is required under Applicable Law or for legitimate organisational purposes (such as Programme records, audits, grievance handling, fraud prevention, or legal compliance).
Subject to such requirements, BAF will take reasonable steps to securely delete, anonymise, or de-identify Personal Information in accordance with this Privacy Policy and its internal data-retention practices.
Requests relating to deletion or retention are addressed in Clause 11.
BAF may retain anonymised or aggregated information that does not directly or indirectly identify an individual beyond the retention periods applicable to Personal Information. Such information may be used for analytics, statistical analysis, reporting, Programme evaluation, system improvement, and research purposes.
When Personal Information is no longer required for the purposes described in this Privacy Policy and is not subject to any legal or contractual retention obligation, BAF will take reasonable measures to ensure that such information is securely deleted, destroyed, or irreversibly anonymised.
Retention, deletion, anonymisation, and disposal of Personal Information are carried out in accordance with Applicable Law and BAF’s internal data-retention and deletion practices.
Subject to Applicable Law, you have certain rights in relation to the Personal Information processed by Bajaj Auto Foundation (“BAF”). You can exercise these rights at any point, once the relevant provisions of the Digital Personal Data Protection Act, 2023 (“DPDPA”) are in force. These rights may vary depending on the nature of the Personal Information, the context of processing, and the applicable legal or regulatory requirements. Certain rights are available only when we process your Personal Information based on your consent or voluntarily provided Personal Information. These include the right to access, right to withdraw consent, right to correction, updation and erasure of Personal Information.
You may request access to the Personal Information held by BAF about you and obtain information regarding:
You may request correction, updating, or completion of Personal Information where you believe such information is inaccurate, incomplete, or outdated.
You may request erasure of Personal Information processed by BAF, subject to Applicable Law. Please note that BAF may retain certain Personal Information where retention is necessary for:
Where processing of Personal Information is based on consent, you have the right to withdraw such consent at any time. Withdrawal of consent will apply prospectively and will not affect the lawfulness of processing carried out prior to such withdrawal, nor processing that is otherwise permitted or required under Applicable Law. You may withdraw your consent at any time by contacting our Grievance Redressal Officer at the details set out in Clause 14 below. Upon withdrawal, services provided by BAF to you may be discontinued, as certain data processing is essential.
The effect of withdrawal of consent on retention and deletion of Personal Information is set out in Clause 10 (Data Retention) of this Privacy Policy.
If you have concerns regarding the processing of your Personal Information you may raise a grievance in accordance with the Grievance Redressal mechanism set out in this Privacy Policy. BAF will make reasonable efforts to address such grievances in a timely and fair manner, as per applicable law. You must exhaust the opportunity of redressing your grievance through our internal grievance redressal mechanism before approaching the Data Protection Board of India.
You have the right to nominate another individual to exercise your rights above in the event of your death or incapacity. For this purpose, "incapacity" means the inability to exercise your rights under the applicable law due to unsoundness of mind or infirmity of body. To exercise your right to nominate an individual, you may:
BAF recognises the importance of protecting the privacy and Personal Information of children and persons with disabilities and is committed to ensuring that such information is handled with appropriate care, safeguards, and responsibility.
For the purposes of this Privacy Policy, a “child” means a person who has not attained the age specified under Applicable Law (currently, a person below eighteen (18) years of age in India).
Rupa Rahul Bajaj Scholarship Programme may involve the collection and processing of Personal Information relating to children or minors. In such cases, BAF processes such Personal Information solely for legitimate Programme-related purposes and with enhanced safeguards.
Where required under Applicable Law or applicable Programme guidelines, User will seek consent from a parent before submitting Personal Information. Such consent shall be obtained directly from the parent or guardian as applicable.
Personal Information relating to children is used only to the extent necessary for Programme administration, eligibility assessment, delivery of benefits, certifications, reporting, or compliance with legal and regulatory obligations. BAF applies appropriate technical and organisational safeguards to protect children’s Personal Information from unauthorised access, misuse, or disclosure.
In the event that BAF becomes aware that Personal Information relating to a child has been collected inadvertently and without the required parental or guardian authorisation, BAF will take reasonable steps to address such collection, which may include deletion, anonymisation, or restriction of processing, in accordance with this Privacy Policy and Applicable Law.
If the individual is a person with disabilities, this consent must be given by a lawful guardian. You, as the legal guardian, must submit accurate legal proof of your appointment by law as the lawful guardian of the individual for verification purposes.
For the purposes of this Notice, a “person with disability” means: (i) an individual who has long term physical, mental, intellectual or sensory impairment which, in interaction with barriers, hinders her full and effective participation in society equally with others and who, despite being provided adequate and appropriate support, is unable to take legally binding decisions; and (ii) an individual who is suffering from any of the conditions relating to autism, cerebral palsy, mental retardation or a combination of any two or more of such conditions and includes an individual suffering from severe multiple disability and who, despite being provided adequate and appropriate support, is unable to take legally binding decisions.
Parents or legal guardians of children whose Personal Information is processed by BAF may exercise the rights set out in Clause 11 (Your Rights / Data Principal Rights) on behalf of the child or person with disabilities, subject to verification and Applicable Law.
We primarily process and store Personal Information within India. However, in certain circumstances, your Personal Information may be transferred to, stored in, or accessed from locations outside India, including jurisdictions that may have different data-protection standards from those applicable in India.
Cross-border transfers may occur when:
Any such transfer is undertaken only when necessary and in accordance with applicable legal requirements.
Where Personal Information is transferred outside India, we ensure that appropriate technical, contractual, and organizational safeguards are in place to protect the data, including:
Our commitment is to ensure a level of protection for your Personal Information that is substantially similar to the protection available under applicable Indian laws.
Your rights with respect to your Personal Information—such as access, correction, deletion, or withdrawal of consent—continue to apply even when data is transferred across borders, subject to legal and operational feasibility.
All cross-border data transfers are conducted in accordance with applicable Indian regulations and any sectoral, CSR-specific, or contractual requirements governing the handling of Personal Information.
BAF is committed to addressing concerns and grievances relating to the processing of Personal Information in a fair, timely, and transparent manner.
If you have any questions, concerns, or complaints regarding:
you may raise a grievance by contacting BAF using the details provided below.
Grievances and requests may be submitted by email or in writing to:
Grievance Redressal Officer
Rupa Rahul Bajaj Scholarship Programme
Email: rrbswe@bajajauto.co.in
Address: Bajaj Auto Foundation, Bajaj Auto Limited Complex, Mumbai-Pune Road, Akurdi, Pune – 411035, Maharashtra, India
(Please include sufficient details to enable us to identify you and understand the nature of your request or concern.)
For general queries relating specifically to this Privacy Policy or the processing of Personal Information, you may contact BAF using the details provided above.
Requests will be addressed within reasonable timelines and in accordance with applicable law. If you are not satisfied with the resolution provided through the above mechanism, you have the right to escalate the matter to the Data Protection Board of India, in accordance with applicable law.
BAF will acknowledge and make reasonable efforts to resolve grievances within a reasonable timeframe and in accordance with Applicable Law. Where additional information or verification is required to process a grievance, BAF may request such information before proceeding.
If you are not satisfied with the resolution provided through the above mechanism, you may have the right to escalate the matter to the Data Protection Board of India, in accordance with Applicable Law.
Any disputes that are not resolved through the grievance redressal process described above shall be subject to Applicable Law and the jurisdiction set out in Clause 15.2 of this Privacy Policy.
BAF may update or revise this Privacy Policy from time to time to reflect changes in Applicable Law, regulatory requirements, Programme operations, technology, or data-handling practices. Any such updates will be effective upon publication of the revised Privacy Policy on the Site or BAF Platforms, unless stated otherwise.
Where material changes are made, BAF will take reasonable steps to provide notice, which may include posting a prominent notice on the Site or updating the “last updated” date of this Privacy Policy.
Your continued access to or use of the Site, BAF Platforms, or Services after any updates constitutes your acknowledgment and acceptance of the updated Privacy Policy.
This Privacy Policy shall be governed by and construed in accordance with the laws of India, without regard to any conflict-of-law principles.
Subject to Applicable Law, the courts of Pune, Maharashtra shall have exclusive jurisdiction over any disputes arising out of or relating to this Privacy Policy.
If you require this Notice to be made available in any of these 22 languages [Assamese, Bengali, Bodo, Dogri, Gujarati, Hindi, Kannada, Kashmiri, Konkani, Maithili, Malayalam, Manipuri (Meitei), Marathi, Nepali, Odia, Punjabi, Sanskrit, Santali, Sindhi, Tamil, Telugu, and Urdu], you may contact us at the contact details in Clause 14 above, stating your preferred language.